MEETING ROOM SOLUTIONS


In touch efficiency

It’s only a fingertip away. The Evoko Room Manager is the beautiful touch-screen solution for all your meeting rooms. Make sure they’re being used in a truly effective way. Forget about double bookings, confusion and interrupted meetings. Book conference rooms easily and then have all information presented on the screen. Integrates seamlessly with the existing e-mailserver. Now you’ll get full insight into your organization’s meeting patterns to optimize resources. Get decision-making support that really cuts costs. If you have rooms for improvement – get in touch with the Evoko Room Manager.

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Meeting intelligence

Clairity is key

A meeting should be well planned, yet relaxed. See at a glance if the room is vacant or not by means of the screen’s red or green LED illumination. With Evoko Room Manager bookings for all conference rooms couldn’t be easier, no training is needed.

Smooth scheduling

It doesn’t matter where you are. Book, cancel or extend a meeting in your own electronic calendar or directly on the screen outside the meeting room. If the room is busy, Evoko Room Manager will tell you where the nearest room is available. The units synchronize with MS Exchange, Office 365 or Google Apps for Business to always show the latest information.

Overview Screen

See the full meeting room schedule at a glance with Evoko Overview screen in Evoko Home. Choose between the whole building or just one floor. It’s easy to see what’s available, what’s booked and what’s soon to be occupied just by the red, green & amber colour coding system. The handy arrows also let you know where meeting rooms are in relation to you, making finding something nearby a breeze!

"Get A Room" App

With the Evoko Get A Room app, working on the go is super easy! Book, share and invite colleagues to the meeting too. With easy to use filters like time, capacity & equipment, you’ll see best matches first, along with suggestions if you’re preference isn’t available.

Valuable statistics

Statistics can help us take wise decisions. With the Evoko Room Manager you get all the information you need to optimize the use of meeting-rooms and equipment. How much do you use your meeting rooms and are some used more than others? Was that meeting-room optional for a certain group? Any broken equipment? Export full reports directly to MS Excel. Get the Business Intelligence you need with the Evoko Room Manager and cut costs.

Up and running in no time

Evoko Room Manager is a turnkey solution that integrates seamlessly with the existing e-mail server. No additional software is required. Installation on the server is as simple as adding a new employee to the network. Secure, reliable and easy to manage.

Touch.Schedule.Meet.

Book a meeting

  • Book directly on the screen for ad hoc or get an overview of what other rooms are free
  • Book in your normal calendar software by simply adding the room to your calendar appointment
  • Book on a smartphone or tablet by adding the room as an invitee

Extend or end current meeting

  1. Touch the screen
  2. Chose ”Extend This Meeting”
  3. Chose what time you want to extend to

Report broken equipment

  1. Touch the screen
  2. Choose ”Report issue”
  3. Select the equipment that needs to be repaired
  4. An e-mail is automatically sent to the facility manager
  5. The broken equipment is showed in red on the screen

Check in to confirm your booking

10 min before the meeting starts a confirm button shows up on the screen. If not pressed within the set time limit (up to 30 min after meetings start), the meeting room booking will be released, making the room free for others.

5 minutes before the confirmation time runs out you get an e-mail reminding you to confirm.

Greatness in brief

Clarity is easy

Forget about double bookings, confusion and interrupted meetings. Book conference rooms easily and then have all information presented on the Evoko Room Manager. Book ad hoc meetings on the screen or use your smart phone or normal calendar software. Anyone can use it, it is that easy.

Optimize the use of rooms

Increase the meeting room availability by using the check-in function that releases booked meeting rooms where no one show up. Optimize the resources usage and get valuable decision making support, by analyzing statistics from the units. Open the door to a new more effective meeting culture.

Happy IT department

  • A patent pending solution with seamless integration to existing e-mailserver. Secure, reliable and with minimal infringement to existing IT environment.
  • Turnkey solution with everything needed included in the box. No extra hard- or software required and no license or subscription fees. A one time cost with everything included.
  • Remote Management for smooth configuration, updates and overview of the Room Managers.

Contest winner

We are not bragging, we let other do it for us:

  • Good Design Award 2011 by the Chicago Athenaeum: Museum of Architecture and Design
  • DFA Award 2011, by Hong Kong Design Centre
  • ”Best Digital Signage Hardware” 2012 at the Best of InfoComm Awards from rAVe Publications
  • iF product design award for 2011

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